Home Inventory Worksheet

Room-by-room printable inventory for homeowners and renters insurance. Documenting contents BEFORE a loss is the difference between a fast, full settlement and a slow, disputed one.

This content is educational and is not legal, financial, or insurance advice. Coverage decisions depend on your specific situation, risk tolerance, and the actual policy contract you’re offered. For a binding recommendation, speak with a licensed insurance agent in your state, or contact your state Department of Insurance.

For each item, capture:

  • → Description: brand, model, color, distinguishing features
  • → Date acquired (estimate is fine for older items)
  • → Original cost: what you paid (receipts help but aren’t required)
  • → Replacement cost today: what it would cost to buy new
  • → Serial number for electronics, appliances, firearms, jewelry
  • → Photo of the item, including any serial number plates
  • → Receipt or appraisal for items above the policy’s special limit (jewelry, art, firearms)

Living Room / Family Room

  1. 1Sofas, sectionals, loveseats
  2. 2Chairs and recliners
  3. 3Coffee table, side tables, entertainment center
  4. 4TV(s), sound system, streaming devices, gaming consoles
  5. 5Lamps, lighting fixtures
  6. 6Area rugs
  7. 7Art, mirrors, decorative items
  8. 8Books, board games

Kitchen / Dining

  1. 1Major appliances (refrigerator, range, dishwasher, microwave)
  2. 2Small appliances (coffee maker, toaster, stand mixer, blender, instant pot)
  3. 3Cookware, bakeware, knives
  4. 4Dishes, glassware, flatware (count by set)
  5. 5Dining table and chairs
  6. 6Bar cart, china cabinet, pantry contents
  7. 7Specialty items: espresso machine, sous vide, food scale

Bedrooms (one entry per bedroom)

  1. 1Beds: frame, mattress, box spring
  2. 2Linens: sheets, comforters, pillows
  3. 3Dressers, nightstands, vanity, mirrors
  4. 4TVs, lamps, ceiling fans
  5. 5Closet contents — see Clothing section
  6. 6Personal items: jewelry box, watches, sentimental items

Bathrooms

  1. 1Towels and linens
  2. 2Hair tools (dryer, straightener, etc.)
  3. 3Electric toothbrushes, razors
  4. 4Scales, organizers
  5. 5Medications (general inventory, not specific drugs)

Clothing (estimate per person)

  1. 1Suits, dresses, formal wear
  2. 2Coats and jackets
  3. 3Shoes (count by type)
  4. 4Athletic wear and gear
  5. 5Accessories (belts, ties, scarves, hats)
  6. 6Luggage and bags

Jewelry, Watches, and Special-Limit Items

  1. 1Engagement and wedding rings (with appraisals)
  2. 2Other jewelry
  3. 3Watches
  4. 4Fine art and collectibles
  5. 5Firearms (note serial numbers separately)
  6. 6Coin or currency collections
  7. 7Sports cards, autographs, memorabilia

Electronics and Tech

  1. 1Laptops and desktops
  2. 2Tablets and e-readers
  3. 3Smartphones
  4. 4Headphones, smart speakers
  5. 5Cameras and lenses
  6. 6Networking equipment
  7. 7Smart home devices (thermostats, doorbells, locks)

Home Office

  1. 1Desk, chair, filing cabinets
  2. 2Monitors and peripherals
  3. 3Printers, scanners
  4. 4Office supplies
  5. 5Books and reference materials

Garage, Tools, and Equipment

  1. 1Power tools and hand tools
  2. 2Lawn equipment (mower, trimmer, leaf blower)
  3. 3Snow equipment
  4. 4Workbench and storage
  5. 5Bicycles
  6. 6Sports equipment (kayaks, golf clubs, skis, etc.)
  7. 7Camping and outdoor gear

Outdoor / Patio

  1. 1Patio furniture
  2. 2Grill and smoker
  3. 3Outdoor lighting and heaters
  4. 4Garden equipment
  5. 5Holiday decorations (often a surprisingly large value)

Tips for an effective inventory

  • → Walk through each room with a phone camera, narrating descriptions and serial numbers — video is often more efficient than photos plus lists.
  • → Open closets, drawers, and cabinets in your video walkthrough.
  • → Save inventory copies to cloud storage (Google Drive, Dropbox, iCloud), not just on your home computer.
  • → Update the inventory annually and after major purchases.
  • → For items above the policy’s special limit (jewelry typically $1,500-$2,500, firearms $2,500), schedule them separately with appraisals.
  • → Use the interactive Home Inventory Builder tool to save your inventory locally in your browser.

Print or save as PDF

Use your browser’s print function (Ctrl/Cmd+P) to print this worksheet or save it as a PDF. No file is downloaded from our servers — this is a static page. For an interactive version that saves locally, use the Home Inventory Builder tool linked above.

Related

Home Inventory Builder (interactive)
Builds and prints inventory locally in browser
Theft claim workflow
Filing personal-property theft claims
Fire damage claim
Contents inventory is critical to a fire claim
Home insurance hub
Coverage C and special limits explained

Important Disclaimer

This site provides general educational information only and is not a substitute for professional insurance advice. All rates, data, and coverage details are estimates and may not reflect your actual premiums. Insurance availability and pricing vary by state, insurer, and individual risk factors. Always consult a licensed insurance professional in your state before making coverage decisions.